Sales & Marketing Management Assistant

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  • Employment Type : Full-time
  • Location : Aruba-based position

The candidate must be based in Aruba and available for in-person meetings, office work, team coordination, company activities, client-related activities, and business follow-up when needed.

The work location may be flexible depending on the business needs, but this is not a fully remote position.

Position Overview

We are looking for a highly responsible, organized, proactive, and committed Sales & Marketing Management Assistant to support management with the organization, coordination, execution, monitoring, and reporting of sales and marketing activities across a growing group of companies.

The company is active in several industries, including real estate, tourism, eco-tours, marketing, website management, online media, advertising, digital publishing, and local business promotion in Aruba. The group is growing and has future expansion plans within the Dutch Caribbean and other related markets.

This role is ideal for someone who wants to grow inside a fast-moving business environment and become a trusted support person to management. The candidate must be able to bring structure, follow up on tasks, organize priorities, communicate with team members, monitor execution, and prepare clear reports.

This is not only an administrative role. It is a management support role for someone with business understanding, sales and marketing knowledge, strong organization skills, and the right mindset.

We are looking for a person who takes ownership of their work, cares about the company, and is willing to go the extra mile when needed. This is not the right position for someone with a strict 8-to-5 mentality. While we respect personal time and healthy work-life balance, the right candidate should understand that a growing company sometimes requires flexibility, urgency, and commitment outside standard working hours when important situations arise.

The Type of Person We Are Looking For

We are looking for a new team member who:

  • Has a strong ownership attitude
  • Cares about the quality of the work
  • Takes responsibility seriously
  • Is dynamic, proactive, and solution-oriented
  • Is committed to long-term growth
  • Wants to be part of a fast-growing company in Aruba
  • Is excited about future expansion opportunities
  • Can work in a structured way while adapting to a fast-moving environment
  • Is willing to help where needed, even outside their direct job description
  • Understands that management support requires trust, flexibility, and responsibility
  • Can think ahead and identify what needs to be done
  • Can work independently without waiting for constant instructions
  • Has strong values, integrity, and loyalty
  • Can become a reliable right hand to management

This position is for someone who wants to build something, not only have a job.

Main Purpose of the Role

The Sales & Marketing Management Assistant will support management by organizing, coordinating, monitoring, and reporting sales and marketing-related activities across the companies.

The role helps management answer important questions such as:

  • What sales and marketing activities are currently happening?
  • What needs to be executed this week?
  • Who is responsible for each task?
  • What has been completed?
  • What is delayed?
  • What needs follow-up?
  • Which opportunities require management attention?
  • Which team members, freelancers, clients, or partners need coordination?
  • What can be improved in the workflow?
  • What should be reported every week?

The main purpose is to take daily coordination and follow-up work away from the Owner/Director and help the business operate with more structure, consistency, and accountability.

Key Responsibilities

1. Management Support

  • Support the Owner/Director with sales and marketing organization.
  • Help translate business ideas, plans, and goals into clear action steps.
  • Prepare weekly task lists and execution priorities.
  • Organize management information, project updates, and follow-up points.
  • Help reduce the daily coordination workload of management.
  • Make sure important tasks, deadlines, and opportunities do not get forgotten.
  • Act as a trusted support person for management decision-making and execution.
  • Help create more structure, discipline, and accountability across the company.

2. Sales & Marketing Coordination

  • Monitor sales and marketing activities across different business divisions.
  • Follow up with team members, freelancers, sales agents, designers, developers, advertising support, and partners.
  • Track sales leads, client opportunities, advertising opportunities, real estate-related opportunities, tourism partnerships, and marketing deliverables.
  • Coordinate communication between management and execution teams.
  • Help organize sales pipelines, campaign plans, content calendars, website updates, newsletters, and promotional activities.
  • Make sure responsible people know what needs to be done, when it needs to be done, and what result is expected.
  • Help maintain alignment between sales activities, marketing actions, and business goals.

3. Task Organization & Execution

  • Convert management ideas into organized task lists.
  • Assign, organize, and follow up on tasks using digital tools.
  • Create action plans for weekly and monthly priorities.
  • Help execute practical tasks when needed.
  • Assist with marketing-related work when necessary, such as content planning, basic post preparation, campaign coordination, website update follow-up, video planning, or sales follow-up.
  • Help prepare internal documents, reports, checklists, and planning sheets.
  • Support the improvement of internal workflows and procedures.
  • Follow up firmly and professionally with people responsible for tasks.

4. Reporting & Performance Follow-Up

  • Prepare weekly reports for management.
  • Report completed tasks, pending tasks, delays, challenges, opportunities, and next steps.
  • Track progress of sales activities, marketing campaigns, content calendars, website updates, newsletters, and business development initiatives.
  • Monitor team performance and task completion.
  • Identify areas that need attention, decision-making, or improvement.
  • Organize information in a clear and practical way so management can make faster and better decisions.

5. Hands-On Support When Needed

According to our company philosophy, management team members should understand the work they coordinate and be willing to assist when needed.

This means the candidate should be open to helping with practical tasks such as:

  • Basic social media post preparation
  • Content planning
  • Coordinating or assisting with video production
  • Helping organize photos, videos, and campaign materials
  • Following up on website updates
  • Checking marketing materials before publication
  • Assisting with newsletters or simple content coordination
  • Supporting sales follow-up
  • Preparing client or internal presentations
  • Helping during events, launches, campaigns, or urgent deadlines

The person does not need to be the best designer, video editor, copywriter, or salesperson, but should understand these areas enough to help organize, support, execute, and follow up when needed.

Industries & Business Areas Involved

The role supports activities related to:

  • Real estate services
  • New development and condominium projects
  • Website design and website management
  • Digital marketing
  • Tourism and eco-tour experiences
  • Kayak tours, hiking tours, and nature activities
  • Online news and media
  • Tourism advertising
  • Printed and digital visitor guides
  • Social media platforms
  • Email newsletters
  • Local business promotion
  • Advertising sales and client exposure packages

Required Qualifications

  • Must be based in Aruba.
  • Completed higher education or relevant professional training.
  • Experience in management assistance, sales coordination, marketing coordination, operations coordination, project coordination, executive assistance, business administration, or a similar position.
  • Good understanding of sales, marketing, digital marketing, websites, social media, and business operations.
  • Strong organizational, planning, reporting, and follow-up skills.
  • Excellent written and verbal English communication.
  • Experience with digital tools, organizing software, calendars, spreadsheets, and project management platforms.
  • Able to work independently and take initiative.
  • Able to handle confidential business information professionally.
  • Willing to assist with hands-on execution when needed.
  • Flexible when business priorities require extra effort or attention.

Preferred Experience

Experience in one or more of the following areas is highly valued:

  • Digital marketing
  • Sales coordination
  • Marketing coordination
  • Social media management
  • Content planning
  • Video production coordination
  • Website management
  • Email marketing
  • Advertising sales
  • Real estate
  • Tourism
  • Media or publishing
  • Project management
  • Business operations
  • Team coordination
  • Working with freelancers or remote teams
  • Working in a growing company or entrepreneurial environment

Required Skills

  • Strong organization and structure
  • Excellent follow-up skills
  • Clear reporting ability
  • Good business judgment
  • Strategic thinking
  • Professional communication
  • Good English writing skills
  • Ability to manage multiple priorities
  • Ability to work with deadlines
  • Attention to detail
  • Problem-solving ability
  • Confidentiality
  • Responsibility
  • Flexibility
  • Trustworthiness
  • Long-term commitment
  • Ownership attitude
  • Ability to work in a fast-moving environment
  • Willingness to help outside the basic role when needed

Work Mentality & Company Culture

We are building a growing group of businesses in Aruba with plans for future expansion. Because of this, we are looking for someone who wants to be part of the journey long term.

The right person should not only look at the role as a job, but as an opportunity to grow with the company.

We value:

  • Trust
  • Responsibility
  • Loyalty
  • Initiative
  • Professionalism
  • Flexibility
  • Clear communication
  • Long-term commitment
  • Ownership attitude
  • Willingness to solve problems
  • Willingness to support the team when needed

This role is not ideal for someone who only wants fixed tasks, fixed hours, and limited responsibility. We need someone who can think, organize, execute, follow up, report, and help the business move forward.

We respect balance and personal time, but when important deadlines, launches, opportunities, or urgent situations happen, the right candidate should be willing to help and respond with commitment.

Tools & Software Knowledge

The candidate should be comfortable working with digital tools such as:

  • Google Workspace or Microsoft Office
  • Google Docs, Sheets, Calendar, and Drive
  • Excel or spreadsheets
  • Task management software
  • CRM or lead tracking tools
  • WhatsApp Business or business communication tools
  • Email platforms
  • Social media planning tools
  • Website dashboards or basic CMS systems
  • Reporting dashboards or simple performance reports

Experience with specific tools is a plus, but the most important requirement is the ability to learn, organize, and use systems consistently.

Application Requirements

Applicants should send:

  • CV / resume
  • Short motivation letter
  • Overview of relevant experience in sales, marketing, management assistance, coordination, or operations
  • Examples of tools or software they have used
  • Salary expectation
  • Availability
  • Explanation of why they are interested in a long-term management support role
  • Explanation of why they believe they fit a fast-growing and flexible business environment

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